Bookings and Profitability

Managing income from a vacation rental is complex due to the different ways platforms handle money. Anfitrión is designed so you see your real profitability transparently.

How to record a booking

In the Income section, you can add each booking individually. For each you'll need:

• Guest: Customer identification.
• Dates: Check-in and Check-out (the app calculates nights automatically).
• Gross Amount: What the guest pays in total.
• Platform: Where the booking was made.

Fee Models: Airbnb vs Booking

This is the most important point for your numbers to add up:

Deduction Model (e.g. Airbnb)

The platform deducts its fee before sending you the money.

• In Anfitrión, you'll see the Net Amount (what you receive in the bank) and the fee already subtracted. You don't need to create a separate expense for the fee.

Invoicing Model (e.g. Booking.com)

The platform sends you the total amount (or the guest pays you directly), and later the platform sends you a monthly invoice for its services.

• In Anfitrión, we record the total income. The application detects it's an invoice model and automatically creates a pending expense in your Transaction Ledger for the fee value. This way, your monthly profitability is accurate.

Everything withheld from a booking

A platform's headline commission is rarely the only thing taken out. Each booking carries an itemised breakdown, built automatically from the platform's configuration and shown live as you type the gross amount:

• Platform commission — the percentage configured for that platform.
• VAT on the commission — many platforms, Booking.com among them, charge VAT on top of their commission.
• Payment fee — a percentage of the gross amount and/or a flat amount per booking.
• Management commission — the cut taken by a third party managing the property (see below).
• Manual deductions — add any other concept with Add deduction, giving it a label, an amount and whether it is withheld or invoiced.

Configure the first three per platform under Settings → Platforms. Every deduction is stored with the booking, so the breakdown stays auditable and the receipt reproduces it line by line.

Each deduction is either withheld (it reduces the net amount you receive) or invoiced (you receive the full amount and it is billed separately). Invoiced deductions are automatically created as linked expenses in the Transaction Ledger. If any of them is ever missing, the booking is flagged and a single click regenerates it.

Management agreement

If a third party manages your rental for part of the year, record it once under Settings → Property → Management agreement:

• Commission % and, optionally, VAT on that commission.
• Calculated on the gross booking value or the net after platform fees.
• How it is charged — withheld from the payout or invoiced separately.
• Active months — the months the agreement covers. Leave every month unselected to apply it all year.

Bookings that fall in an active month get the deduction pre-filled. You can toggle it off (or on) for any individual booking, and Reset returns it to whatever the agreement says.

How to interpret booking profitability

The application analyzes each booking and shows:

• Income per night: So you can compare performance by season.
• Fee impact: How much each platform is deducting from your profit.
• Net margin: The real money left after fees and associated variable expenses (like cleaning).

Relationship between Bookings and Transactions

Every time you record a booking, a movement is created in the Transaction Ledger. This unifies your accounting so when you export your data for tax filing, you don't have to cross-reference calendars with bank statements: everything is on the same list.